Mission Statement
The mission of the City Secretary's Department is to support, facilitate and strengthen the City of Bee Cave governmental process by:
- Safeguarding and enriching the municipal election and records management processes;
- Assisting the City Council in fulfilling its duties and responsibilities;
- Improving public access to municipal records and other information;
- Enhancing public participation in municipal government processes;
- Providing continuity for Bee Cave city government by recording its legislative actions, both contemporary and archival, and serving as historian for the City
- The City Secretary is an officer of the City, appointed by the City Manager and approved by City Council; this is a statutory position required by State Law and the City Charter.
City Secretary Responsibilities
- Arranging all City Council meetings by preparing and posting the agendas, minutes and recordings of all proceedings;
- Fulfilling requests for Public Information made to the City's administration department;
- Serves as Records Manager and oversees record management of City departments;
- Acting as the City's chief election officer for the administration of all City elections in collaboration with Travis County and in compliance with the requirements of state election laws;
- Serves as custodian of the City corporate seal and attesting the Mayor's signature on all official documents;
- Countersigning agreements, licenses, and contracts issued by the Mayor or City Manager;
- Coordinating the codification of City ordinances into the City's Code of Ordinances;
- Distributing annexation information including ordinances, maps, zoning, service plans, and address lists to all entities having associations with the City;
- Posting legal notices required by state law and publishing all legal ads for adopted ordinances and notices of elections;
- Manages on-boarding and training for city volunteers to City Boards, Commissions and Committees;
- Certifying permits for alcohol sales to the Texas Alcohol and Beverage Commission for businesses within the City limits.